Guides for running the school

Set up your school on DriversEdPro

Create your school, add programs and prices, invite staff, and get ready for your first enrollment.

8 min

Enroll a student

Add a student online or at the front desk, attach a parent, and put them in a class.

5 min

Set instructor availability

Publish the hours, locations, and vehicles each instructor works with so booking runs itself.

6 min

How students book and cancel drives

What students see when they book behind the wheel lessons, and what happens on a cancellation.

5 min

Take a card payment

Charge a card at the desk, send a payment link, or let a guest pay without an account.

5 min

Payment plans and balance locks

Set up installments, automatic reminders, and the optional lock that pauses booking on unpaid balances.

7 min

Parent accounts and the mobile app

Link a parent to a student with a parent code and show them progress, schedules, and balances.

4 min

Makeup classes and retakes

Handle a missed class or failed test with the makeup windows and retake limits you set.

5 min

Automated reminders and messages

Set up the texts and emails that send themselves: lesson reminders, balance notices, and open slot alerts.

6 min

Create custom tests and quizzes

Build question banks, set passing scores and retakes, and let grading run itself.

6 min

GPS drive records

Turn on GPS logging for behind the wheel lessons and export hour proof for the state.

4 min

Issue a refund

Refund a card charge, reverse a cash entry, and keep the student balance accurate.

5 min

Guest payments by link

Let a grandparent, employer, or caseworker pay without creating an account.

4 min

Reset your password or unlock a login

Get back into the student, parent, instructor, or school admin account.

3 min

Staff roles and who can edit what

Control what owners, instructors, and assistants can see on a student record, including payments and refunds.

6 min

Add vehicles and pickup locations

Put cars, trucks, and motorcycles on the calendar so a vehicle cannot be booked twice.

5 min

Waitlists and open slot alerts

When a student cancels, the waitlist gets a text and the first to book gets the hour.

4 min

Log a completed drive

Instructors record hours, skills covered, day or night, and GPS from the app after a lesson.

4 min

Run a live online class

Teach with your slides, student cameras, pop quizzes, and the AI attention monitor.

7 min

AI attention monitoring in class

How looking away, leaving the tab, and phone detection pause seat time and log warnings.

5 min

Self paced courses with verified seat time

Students move through your curriculum on their own schedule. Leaving the tab pauses the lesson.

6 min

Create and assign learning center sets

Build flash cards, matching games, and practice tests from your curriculum and assign them by program.

6 min

Certificates when a student finishes

How completion certificates generate themselves once hours, tests, and drives are done.

3 min

Export hour logs and state reports

Download attendance, drive hours, and completion data in the shape your state asks for.

4 min

Pay a student balance

Parents and students pay from the portal, the app, or a payment link, including guest pay.

3 min

No-show and late cancel fees

How cancellation windows, no-shows, and automatic fines apply on a drive.

4 min

Track day and night driving hours

Day hours, night hours, and required totals live on the student driving record.

3 min

Message a student or parent

Send a message from the student record. School-wide reminders still send themselves.

3 min

Drop or transfer a student

Move a student between programs or close a record without losing the hour history.

5 min

Connect Stripe or QuickBooks

Turn on card checkout with Stripe, QuickBooks, or keep pay-at-school as a cash option.

6 min

Why a student cannot book a drive

Balance locks, missing hours, cancel windows, and held-lesson limits that block booking.

4 min

Parent code not working

Find the right code, use the parent account, and link to the correct student.

3 min