Guides for running the school

Set up your school on DriversEdPro

Finish school setup, set course fees and drives, connect payments, and copy your enrollment link.

8 min

Enroll a student

Families pick a class on your public enrollment page. Staff can also open Student Enrollment.

5 min

Set instructor availability

Open My Availability and add bookable slots inside the school's operating hours.

6 min

How students book and cancel drives

Students use My drives, pick instructor, date, and time, then Schedule Drive. Cancel from Manage Drive.

5 min

Take a card payment

Families pay from student Payments. Staff record cash at the desk. Guest drive invoices use a payment link.

5 min

Payment plans and booking gates

Set enrollment, per-drive, and final percentages, plus fines that can block the next booking.

7 min

Parent portal and Parent Access Code

Parents enter a 10-digit code. They do not create an email password account.

4 min

Makeup classes

Instructors record makeup curriculum, publish availability blocks, and students join from Class makeup.

5 min

Automated reminders and messages

Turn on school notifications for drives, class, fines, and exams. There is no waitlist alert.

6 min

Create quizzes and Study Center practice

Build graded quizzes under Assignments, and practice material under Study Center.

6 min

GPS drive records

Standard and Scale include GPS Tracking. The instructor session records the route when the drive runs.

4 min

Issue a refund

Refund a card charge from Admin Tools → Payments. The student Payments tab does not have Refund.

5 min

Guest payments by link

Charge a guest or send a payment link from Office drives. The payer does not need an account.

4 min

Reset your password or unlock a login

Use Forgot password with the account email. Parents use a Parent Access Code, not a password.

3 min

Staff roles and who can edit what

School admin, instructor job titles, assistants, and Faculty Billing access.

6 min

Add vehicles and campuses

Manage the fleet under Vehicle Fleet. Campus addresses live under Classrooms. Reserve a vehicle on each drive.

5 min

When a drive slot opens after a cancel

A cancel puts the time back on the calendar. Other students book it from My drives. There is no waitlist.

4 min

Log a completed drive

Open My Drives, reserve a vehicle, run the session, then Complete. GPS records while the session is on.

4 min

Run a live online class

From Classes, Start Class, then teach in the live classroom with slides and Class attention.

7 min

Attention monitoring in class

Live class can use Eye AI. Self-paced can require a camera and face tracking. Seat time follows those rules.

5 min

Self paced courses with verified seat time

Students open Start class, work through course content, and keep the camera on if the school requires it.

6 min

Create Study Center flashcards and practice quizzes

Admins build Flashcards, Practice Quizzes, and Study Notes in Study Center.

6 min

Certificates when a student finishes

When the student is eligible, open the Certificate tab on their profile.

3 min

Export hour logs and state reports

Download CSVs from State Compliance. Issue Reports is for student issues, not hour exports.

4 min

Pay a student balance

Students use Payments → Make a payment. Parents pay tuition and fines in Pay & fines without creating an account.

3 min

No-show and late cancel fees

Cancel at least 24 hours ahead to avoid the drive cancellation fine. Staff mark no-shows.

4 min

Track day and night driving hours

Day and night totals live on Driving Hours. They come from completed drives, not a manual toggle.

3 min

Message a student or parent

Message from the student record. School-wide sends use Broadcast. Reminders use School notifications.

3 min

Change status or remove a student

Set Active, Inactive, Pending, or Completed. Delete is separate and does not refund.

5 min

Connect Stripe or QuickBooks

Choose Stripe, QuickBooks, or Record at school in school setup, then manage it under Payments.

6 min

Why a student cannot book a drive

Student scheduling, permit, payment plan percent, unpaid fines, one drive per day, curriculum order, or no slots.

4 min

Parent code not working

Use Parent portal and the current 10-digit Parent Access Code. Do not sign in as the student.

3 min