Product · Admin tools
Staff roles, pricing, payments, policies, branding, and notifications — every school-wide setting lives in Administration. Configure it once and the platform enforces it for every student, instructor, and parent.
Administration
Staff roles
Owners get everything. Instructors get teaching tools. Assistants get the switches you turn on — nothing else.
| Capability | Owner | Assistant | Instructor |
|---|---|---|---|
| School settings & pricing | |||
| Staff roles & permissions | |||
| Enroll students | Switch | ||
| Take payments & record cash | Switch | ||
| Issue refunds | Switch | ||
| Edit any schedule | Switch | ||
| Own availability & day view | |||
| Log drives & grade students | |||
| Reports & audit log | Switch |
“Switch” means per-person: one assistant can take payments while another only enrolls. Owners flip these anytime — no support ticket.
Customize everything
Use payments or skip them. Price drives your way. Lock booking on unpaid balances — or don't. If it affects the whole school, you change it yourself and it takes effect immediately.
Online card payments
Stripe or QuickBooks checkout. Turn off to run pay-at-school or employer billing only.
Balance lock on booking
Students with an unpaid balance cannot book the next drive until the family pays.
Drive pricing
Package prices, single add-on drives, makeups, and observation hours — each priced separately.
Booking window
How far ahead students can book and how many unfinished lessons they can hold at once.
Makeup & retake policy
Windows, attempt limits, and optional fees for missed classes and failed quizzes.
School-wide notifications
Announcements to everyone in one step, plus automatic reminders on your timing.
Accountability
Refunds, price changes, schedule edits, grade changes, permission grants — the audit log records who did what and when. School-wide announcements and automatic reminders are logged the same way, so there is never a mystery about what went out to families.
Audit log · today
Dana (assistant)
Recorded cash payment · $95 add-on drive
Mike (owner)
Changed Teen program price to $649
Priya (instructor)
Logged drive · 2.0 hrs night · Jayden C.
Dana (assistant)
Enrolled new student · Adult program
Mike (owner)
Granted refund permission to Dana
School-wide notifications
Snow day, schedule change, new program — write it once and every enrolled family gets it by text and email. The routine messages already send themselves.
“Classes canceled tonight — roads are icy. Makeups will be scheduled automatically.”
184 families reached by SMS and email in under a minute. Delivery is logged per family.
Tonight's classes flip to makeup status under your window. No follow-up calls needed.
Questions
What owners ask before moving their school over.
Everything school-wide: staff roles and permissions, program and drive pricing, payment setup, booking and makeup policies, certificates, branding, and notifications. Settings live in one Administration area and apply across students, instructors, and parents automatically.
Yes. Payments are optional. Run Stripe or QuickBooks checkout, record cash and checks at the desk, bill employers outside the platform, or mix approaches. Scheduling, classroom, and records work the same either way.
Each staff member gets a role with per-feature switches. Instructors see teaching tools only. Office assistants get exactly what you enable — enrollment, payments, scheduling, or view-only access. Owners control it all and can change permissions at any time.
Yes. Tuition per program, add-on and makeup drive prices, installment plans, late-cancel and no-show fines, and retake fees are all set by your school. There is no platform-imposed pricing.
Send announcements to the whole school, a program, or a single class in one step. Routine messages — drive reminders, balance notices, open-slot alerts — send themselves on the timing you configure.
Yes. The audit log records refunds, schedule changes, grade edits, permission changes, and other sensitive actions with the staff member and timestamp attached.
Still deciding? Read the staff roles guide in the Help Center.
Bring your price list and policies to the demo — we will configure a school live so you can see every setting.
